Managed Print Services

Stop Wasting Time Managing Printers. We’ll Handle It All.

How much of your workday do you spend dealing with printer issues, toner orders, or copier maintenance? Whether it’s 5 minutes or 5 hours—stop. Leave that to the experts.
Ameritechnology’s Managed Print Services (MPS) eliminate the hassle of copier leasing, printer fleet maintenance, and to

ner management for New Jersey businesses. One vendor. One invoice. One contact to manage everything.

What Are Managed Print Services?

Managed Print Services (MPS) is the complete, proactive management of your organization’s printing infrastructure—from devices and supplies to workflows and security. Our MPS solution helps New Jersey businesses:

• Reduce printing costs by 30-40% in the first year
• Eliminate waste and optimize device usage
• Improve document security and compliance
• Streamline workflows for maximum productivity
• Simplify budgeting with predictable monthly costs

Serving Bergen, Essex, Hudson, Passaic, Morris, Union, and Somerset Counties with 40 years of local expertise.

How Managed Print Services Work

1. Comprehensive Print Environment Assessment

Our certified technicians analyze your current setup:

• Identify redundant devices and bottlenecks
• Track actual usage patterns and costs
• Review consumables purchasing and waste
• Assess security vulnerabilities
• Evaluate workflow inefficiencies

2. Customized MPS Strategy Development

We create a tailored plan that includes:

• Device optimization: Right-size your printer fleet to match actual needs
• Automated supply management: Subscription-based toner and paper delivery
• Proactive maintenance: Scheduled service before problems occur
• Cost controls: Consolidated billing and predictable budgeting
• Security protocols: User authentication, secure print release, data encryption

3. Implementation & Ongoing Management

We handle everything:

• Professional installation and employee training
• 24/7 monitoring via Kyocera Fleet Services (KFS) software
• Same-day or next-business-day service response
• Automatic toner delivery before you run out
• Regular performance reports and optimization recommendations

Benefits of Managed Print Services for NJ Businesses

Dramatic Cost Reduction

• Eliminate unnecessary print expenses through usage analytics
• Consolidate vendors and reduce administrative overhead
• Lower cost-per-page through volume optimization
• Predictable monthly budgeting—no surprise repair bills

Average savings: 30-40% in year one

Enhanced Productivity

• 92% first-call resolution rate (industry average: 75%)
• Reduce downtime with proactive monitoring and maintenance
• Employees focus on core work, not printer troubleshooting
• Streamlined workflows with direct-to-cloud scanning

Improved Document Security

Critical for law firms, medical offices, and financial institutions:

• User authentication prevents unauthorized access
• Secure print release protects confidential documents
• Data encryption during transmission and storage
• HIPAA-compliant options for healthcare providers
• Audit trails track who printed what and when

Simplified Management

• One vendor, one invoice, one contact for all print needs
• Automated supply ordering—never run out of toner
• Consolidated billing across all locations
• Detailed usage reports for informed decision-making

What’s Included in Our Managed Print Services

Complete Fleet Management

• All copier maintenance and service contracts
• Printer fleet monitoring and optimization
• Equipment lifecycle management and upgrades
• Lease management (36, 48, or 60-month terms)

Automated Supply Management

• Subscription-based toner and ink delivery
• Paper inventory management
• Automatic reordering before supplies run low
• Usage tracking to prevent waste

Proactive Maintenance & Support

• Same-day emergency response for critical issues
• Next-business-day service for non-emergencies
• Preventive maintenance at manufacturer-recommended intervals
• Remote diagnostics and troubleshooting via KFS monitoring
• Factory-trained, certified technicians (two Kyocera Master certified)

Advanced Monitoring & Reporting

• Real-time device status tracking
• Predictive failure alerts (jams, component wear)
• Monthly usage reports and cost analysis
• Recommendations for ongoing optimization

Document Management Integration

• Scan directly to Google Drive, Dropbox, OneDrive, or Box
• Integration with Document Management Systems (DMS)
• Automated document routing with preprogrammed workflows
• Keyword-based retrieval—no manual filing needed

Who Benefits from Managed Print Services?

Law Firms

Protect client confidentiality with secure print release and user authentication. Reduce costs with high-volume, low-cost-per-page contracts.

Medical Offices

HIPAA-compliant printing and scanning. Secure patient records with encryption and access controls.

Financial Institutions

Bank-level security protocols. Audit trails for compliance. Predictable costs for better budgeting.

Logistics Companies

High-volume printing at optimized costs. Minimal downtime with proactive maintenance.

Government Agencies

OMNIA Government Vendor Approved. Transparent pricing, reliable service, and compliance with procurement requirements.

Small to Mid-Sized Businesses

Eliminate the IT burden of managing printers. Get enterprise-level service without enterprise overhead.

Why Choose Ameritechnology for Managed Print Services?

40 Years of New Jersey Expertise

Founded in 1984, Ameritechnology is still actively managed by founding partners Dean Herr and Mark Bennett. 60+ years of combined field experience means we’ve seen it all—and know how to fix it fast.

Award-Winning Service Excellence

• Kyocera Premier Customer Service Excellence Alliance Award (multiple years)
• Kyocera Gold Authorized Dealer
• Canon Wide Format Authorized Dealer
• 92% first-call resolution rate vs. 75% industry average
• 90% customer retention rate

2:1 Service-to-Sales Ratio

We prioritize your satisfaction over sales quotas. Our overstaffed technical team ensures coverage during high call volumes and emergencies.

Local, Personalized Service

Unlike large corporate providers, you’ll work with the same team every time. We know your business, your equipment, and your needs.

Proactive Technology

Kyocera Fleet Services (KFS) monitoring software tracks:

• Real-time meter readings and toner levels
• Error codes and predictive failure alerts
• Usage patterns and optimization opportunities
• Remote diagnostics for faster resolution

Managed Print Services Pricing & Terms

Service Contract Options

• 12 to 60-month terms available
• Pricing based on monthly print volume
• Base page count with fixed overage rates
• Typical 7-10% annual increase after contract expiration

Lease Terms for Equipment

• 36, 48, or 60 months (most customers choose 60-month cycles)
• Fair Market Value (FMV) or $1 buyout options
• Money factors: .0289 (36 mo), .023 (48 mo), .0189 (60 mo)

Page Volume Pricing Tiers

• Minimum: 3,000 pages/month
• Standard tiers: 6,000 and 10,000 pages/month (discounted rates)
• High volume: Custom quotes for 10,000+ pages/month

Kyocera 3-Tier Color Metering

• Level 1: $0.03/page (light color)
• Level 2: $0.04/page (medium color)
• Level 3: $0.06/page (heavy color saturation)

Average deal size: $10,000 equipment + $100/month service agreement

Frequently Asked Questions

What is Managed Print Services (MPS)?

MPS is the complete, proactive management of your printing infrastructure, devices, and document workflows. It reduces costs, improves efficiency, enhances security, and simplifies management—all under one vendor and one invoice.

Is MPS suitable for small businesses?

Yes. Ameritechnology tailors MPS solutions for businesses of all sizes, from single-device offices to multi-location enterprises. Even single-unit customers benefit from automated supply delivery and proactive maintenance.

How much can I save with Managed Print Services?

Most businesses save 30-40% in the first year through reduced waste, optimized device usage, consolidated vendors, and lower cost-per-page pricing.

How quickly can you set up Managed Print Services?

3-5 days from contract signing to equipment setup, delivery, and installation. Our team handles everything, including employee training and network configuration.

What brands do you support?

We’re a Kyocera Gold Authorized Dealer and Canon Wide Format Authorized Dealer. All technicians are factory-trained and certified, with two holding Kyocera Master status.

What’s your service response time?

• Same-day response for emergencies
• Same-day or next-business-day for non-emergencies
• 92% first-call resolution rate (vs. 75% industry average)

Do you serve my area?

We serve Bergen, Essex, Hudson, Passaic, Morris, Union, and Somerset Counties in New Jersey, and are considering expansion to Rockland County, NY.

How do I get started?

Contact us today at (201) 258-7300 or info@atechnj.com to schedule your free print environment assessment.