Office Technology Expert

How a Multifunction Printer Increases Productivity and Profitability

A multifunction printer is a single device that combines the functions of several office machines, such as a printer, scanner, fax machine, and copier. Businesses that have multifunction printers tend to be more productive and profitable due to these printers’ combined functions and cost-saving features. With a top-notch multifunction printer, your team can spend less time handling documents and more time growing the business.

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Types of Multifunction Printers

Multifunction printers can print, copy, scan, and fax. They may have even more capabilities, such as stapling, booklet production, and increased printing capacity. You may hear different terms to describe multifunction devices. Here are some common types:

  • All-in-one. All-in-one printer refers to small units on a desktop for home or small-office usage — not large-scale printing like you would see in a busy office. 
  • SOHO. A small office/home office printer is more significant than an all-in-one printer but is more extensive and may be freestanding. This type of printer works for a small department or an individual office.
  • Multifunction device. Used interchangeably with the term “multifunction printer,” a multifunction device offers even more capabilities beyond printing, scanning, faxing, and copying. 

Multifunction peripheral device. A multifunction peripheral device may include at least two of the four capabilities of a multifunction device. Check the specifications carefully to be sure it provides printing if you need a printer.

Multifunction Printer

Benefits of Multifunction Printers

With the right multifunction printer, your office can streamline its operations and improve efficiencies in every department. Here are some of the top benefits you’ll want to know:

Uses Analytics to View and Analyze Printing Costs

You can view and analyze printing costs using integrated analytics while improving productivity. Some devices incorporate data collection to help automate reporting, optimize efficiency, and even auto-replenish supplies. You can gauge how much your employees are printing and the associated costs.

Improves Employee Productivity

Employees can print documents from anywhere with access to a multifunction printer. They can also complete multiple tasks from one central location instead of using more than one device. 

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Optimizes Space in the Office

You’ll free up valuable office space by replacing multiple printers with one machine. 

Instead of having several machines around the office, you can shrink their footprint using a single multifunction device.

Provides One Printing Solution for Multiple Devices and Departments

With a multifunction printer, you can connect the printer to your WiFi network and share printing capabilities across departments. Many multifunction printers allow for printing from any device, so team members can easily print from anywhere in the office.

Conclusion

A multifunction printer increases productivity and saves money by increasing efficiency and automating tasks. Consider investing in one of these machines to improve your office’s productivity and profitability. To learn more about Ameritechnology’s suite of multifunction printers and other products, contact us today.

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