Office Technology Expert

7 Benefits of Getting a Printer Lease for Your Business

Having the right office equipment is essential to your operations and bottom line. But it’s not just having the right equipment, it’s being able to manage the costs, support, and maintenance associated with it. Leasing a printer offers significant benefits, like one-on-one service on products and services to help your business as efficiently as possible.


1. Cost savings

Buying a printer requires a one-time, full payment, which can be a substantial outlay of capital, especially for startups and other small enterprises. Leasing a printer allows you to make smaller, more frequent monthly or quarterly payments throughout the course of a contract. This lets you put your money to better use elsewhere, like salaries or other overhead.

2. Predictable Costs

Knowing the precise monthly cost of a printer leasing helps simplify financial planning and budgeting. Leasing a printer instead of buying it outright helps you to spread the expense of the printer over a longer period of time, making it easier on your budget. If you know how much your monthly lease payment will be, you can allocate your resources more efficiently. There won’t be any hefty payments or out-of-the-blue costs to worry about (i.e., unexpected maintenance issues).

When you know exactly how much money you’ll be spending each month, it’s much easier to budget and plan for the future of your company.

3. Up-to-date technology

Leasing a printer is one way to keep your business up-to-date without breaking the bank on brand-new machines. Businesses that rely significantly on printers for day-to-day operations may find this useful as it allows them to keep up with the newest technological advances in the printing industry. To keep your business running smoothly and avoid the issue of your equipment becoming obsolete, it’s cost-effective to upgrade your equipment towards the end of your lease term.

Leasing a printer also gives you the option to upgrade to newer models at a lower cost. As printing technology advances, printers grow more sophisticated and productive, potentially rendering previous versions obsolete.

4. Maintenance and Support

Leasing a printer for your company comes with access to maintenance and support services. Businesses that rely significantly on their printers will have a lot of peace of mind knowing that they have access to the best maintenance and support available. 

Maintenance and support services for printers cover everything from regular checkups and cleanings to emergency repairs and even the purchase of brand-new printers. Technical support services like this are a valuable resource for fixing printer problems.

5. Flexibility

Leasing a printer for your business also provides you with greater flexibility. Buying a printer outright usually means you have to use it until you’re ready to make another sizable investment in new printing technology. 

The flexibility you have with a lease allows you to stay up-to-date on emerging technologies and take advantage of cutting-edge features and functions that can improve the efficacy of your organization. You can save money and avoid paying for things you no longer need by downgrading your equipment if your business’s requirements change. If you decide to go the leasing route, you’ll have the flexibility to get access to the machinery that best serves your company’s current and future demands.

6. Tax benefits

There are a number of deductions that can be taken when leasing office equipment, including printers. In most cases, lease payments qualify as tax-deductible business expenses. Leasing a printer also allows you to stretch the cost of the equipment over a predetermined length of time, which is helpful for managing cash flow and preventing unexpected, huge expenses. If you are interested in leasing a printer for your business, it is highly recommended that you first speak with a tax consultant to determine the precise tax benefits.

7. Positive environmental benefits

Companies are starting to place a higher priority on minimizing their negative effects on the environment. Energy-efficient machines and cartridge recycling are just two examples of the eco-friendly features offered by some printer lease companies. In addition to helping the environment, this can save money for your company by lowering energy expenses and decreasing waste. Leasing a printer that is easier on the environment is a great way to show your clients that you care about their needs and about the planet as a whole.

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